Dark Clouds Board of Directors Meeting Minutes 5/9

Dark Clouds Board of Directors Meeting

Monday, May 9, 2022 7:00pm

Iron Door Pub

Board Members Present: Sam Solberg, Meagan Weber, Jackson Smith, Alicia Pedersen, Maggi Heyer, Andrew Bruski, Jack McFarland

Absent: Andy Kahl, Shaun Sapala, Andy Wattenhofer, Jens Selin

I. Call to Order 7:07pm

II. Approval of minutes

Jack moves, Bruski seconds. No discussion. Approved 6, Abstain 1 (Meagan)

III. Reports of Officers and Committees

Treasurer’s Report
- April was a good month.
- Dash cards – Maggie wants one, Jim has an expired one, Jim and Bruski each need one. Shaun may want one to grab the first round after events, when applicable (?).
Committee Updates
- Merch
  - Shirt coming out (posted in the channel) Not presale. Pryes collaboration.
  - Sticker pack ordered
  - Getting started on Pride merch too
  - Okay on volunteers, people just need to be nudged every once and awhile.
- Matchday
  - Still need to order flags – waiting for Dash Card, but all designs are good
  - Need to order new banner out of WW budget – need a designer. New banner is to standardize sizes across the WW. Would Ty want to do it?
  - Extremely low on volunteers, have a decent number of people signed up, but haven’t had all available so far.
  - Will be calling a larger matchday meeting for all WW matchday people
- Mar/Com/Social
  - Working on figuring out a “formal” monthly report regarding social posts, engagement, etc. – Just establishing the best source for data and analysis (i.e. Hootsuite, Mailchimp, Individual platforms).
- Silver Lining
  - Bee Run & PanCan events went well – though were very wet
  - GGB event (May 21)
    - 9 of 10 spots filled
    - Working with GGB on scope and material list
  - FB4K Ironman Ride (June 18)
    - Struggling for signups – need 10 people at each shift (6-9am; 3-6pm)
    - 1 sponsored rider signed up; 4 more open slots – want to open up to all Dark Clouds
  - USACUP (July 9) – Need to start pushing
- Membership
  - Scarf pick up is really slow – 303 picked up; 419 need to be picked up; over 1,000 unaffiliated people
    - Not planning on using weeknight games
  - Can send an email to affiliated people – working with Andy to get it drafted and figure out concrete dates
    - Can’t be too marketing-ish
  - Working on a happy hour at BlackStack on May 24 – waiting to hear back
  - Trying to schedule a meeting with Sean to make communication smoother – talk about scarf pick up at the stadium
- Partnership
  - Working on clean up on the WW website
  - Pryes is a go
  - Potential “featured watch party” with giveaways – still in very early planning
- Tifo
  - There will be another one
  - One on May 27 for NYCFC – will allow us to test rigging
  - Pride tifo and either cards or colored streamers
- Party Planning Committee
  - None at the moment

IV. Old Business

Update on Action Items from April
- Silver Lining appreciation scarf
- FB4K ride entry fee
Other Old Business
- Jonah Fields, Como Park Schools, Soccer Stars
  - Meagan and Sam met with Jonah
  - Project Timeline
    - May
      - T-shirt Design, confirm printer & Media release to approve in mid-May
      - Jonah and James will get logo images they want in the shirt
      - Reconnect Sunday, May 15
    - June
      - Print shirts at beginning of June (120 shirts – sizes provided with sign ups)
      - Film Video – James coaching at soccer stars
      - Camp held June 15, 22, 29
    - July
      - Final day of camp July 14
      - Video & donation page created
    - August
      - Fundraiser launched with video Aug 1 and keep raising money throughout the month of August
        Urban Village will use funds to support Karen people in Myanmar
        Possible tie-in with national holiday, Martyrs’ Day, August 12 (Memorial day for the Karen community, soccer tournament that goes along with it)
  - In the t-shirt design phase (120 t-shirts for the kids and staff)
  - Going to work on a video of coaching the camp
    - May be a good test for capabilities for videos for next season
  - Non-profit sponsor: Urban Village

V. New Business.

Technology
- How do we consolidate who has all the information – Nick should have everything. Should it be somebody on the board?
- Board bios are out of date and only Sam has a bio – how do we update
- Good time to make sure appropriate people are on Slack channels
- Create a document on everything that needs to be done post-elections for onboarding and offboarding Board Members
Social Media voice of the WW
- WW should amplify our voices (and other SG voices) rather than have its own voice
- FIne line for WW Board between just amplifying SG and being able to have own voice on issues – especially social justice issues
- How does it work when SGs disagree about issues?
- Do people know the relationship between WW and the SGs?
- Continue conversation next month
Prideraiser charity
- We need one
- Avenues? Aliveness Project? Reclaim (again)?
- Aliveness Project is also doing a lot with Trans groups now
- Leaning heavily toward Aliveness Project
- Andy K – Maggi will need MarCom support
MSS charity auction donation
- Told them we will donate again
- Last year raised $685 – combined our donation with donation from MNUFC
- Need things in August – want an item value
Dark Clouds Incident Report form
- For if anything happens inside or outside the Supporter Section (i.e. Violations of Code of Conduct)
- Form exists and is ready to go
- Can’t be sent to somebody on the DC board
  - Katie Jarvi?
  - Kate Thersleff?
- More for concerns to follow up on – NOT EMERGENCIES (direct to MNUFC)
- Still report inappropriate chants through form (or to Matchday people)
- How do we handle reports involving non-DC people?
- More likely to be used at DC-specific events, not matchday
- Will test to see if useful

VI. Open to Board

None

VI. Open to the Public

None

VII. Set Date for Next Meeting

Jackson will figure out through Slack