Dark Clouds Board of Directors Meeting 12/11

Tuesday, December 11, 2023 7:00pm

Virtual (https://zoom.us/j/92501111691?pwd=TXZSNUdwbEtmTm5GYjBHMG1SV1RwUT09)

Board Members

Present: Jackson Smith, Meagan Weber, Maggi Heyer, Andrew Bruski, Jack McFarland, Jens Selin, Alicia Pedersen, Andy Wattenhofer, Nick Moore

Absent: Andy Kahl, Jim Crist, 

1. Call to Order 7:03pm

2. Last Meeting Minutes
   • November 2023 Dark Clouds Board Meeting Minutes
   • Approved via Slack

3. Reports of Officers and Committees
   • Treasurer’s Report
     • Board of Directors report 12/12/2023
     • Have a deficit at the end of the year – but supported by money that we made before WW and DC accounts merged
       • Working on figuring out what the actual amount is
       • Should work on more accurate budgeting to help deficits
       • Everything slowed down towards the end of the year
     • May be good to have a future meeting/discussion about charitable merch and donations
   • Committee Updates
     • Merch
       • Not much right now
     • Matchday
       • Planning for next year
       • Will need to order flags and banners for next season with new branding
     • Mar/Com/Social
       • Had a good conversation about options on 12/5
         • Ditching Hootsuite in favor of Fedica
           • Fedica supports Bluesky and is free
           • May look in to paying for Fedica if want additional analytics in the future depending on how it works
           • MAKE SURE TO CANCEL PAYMENT
         • Quiet-quit Twitter
           • Saving any overt messaging for the start of next season
         • Lots of discussion about future opportunities (including Chant)
       • Working on Year-in-Review newsletter as the last newsletter of the year
         • Get any important donation information to Alicia for newsletter (and Maggi for WW Annual Report)
     • Membership
       • No updates
     • Partnership
       • Sociable want to meet to discuss a partnership
         • Cider donations?
         • Member benefits?
         • Use of event space?
       • Talisman want to meet too for collaborations (or other opportunities)
     • Tifo
       • Waiting on MLS schedule to drop
     • Silver Lining
       • Polar Plunge in March
       • Volunteer Appreciation Party on February 27 – more details to come
       • January Events
         • 2nd Harvest
         • Luminary Loppet
       • PanCan in April
     • Party Planning
       • Raised $3,800
       • Had a successful party
       • Shifting focus to Annual Meeting iN February

4. Old Business
   • Updates on Action Items from November
     • Annual Meeting Date – Alicia
       • February 4
       • Still need to check with Wes
     • Election – Nick
       • Talked with Zeller to figure out details for how to best do it
       • Likely to use Google Form for the process
       • Open nominations in mid-January
   • Other Old Business
     • 20th Anniversary Update
       • Designer is actively working on a new design – should receive shortly
     • Committee Budgets
       • Dark Clouds 2024 spending plan
       • Add what month you expect bigger expenses to occur just to help planning

5. New Business
   • None

6. Open to Board
   • None

7. Open to Public
   • MNUFC Player Awards
     • Shifting them closer to the end of the regular season may be better so we can actually present the awards to the players
       • Still do DC-specific awards at EOY party
     • With both the loon and acrylic awards, do we need both?
   • New Awards
     • Do we want to add new ones or change them with the new brand?

8. Set Date for Next Meeting
   • Poll for the date will be out by the end of the week
     • Avoid ISC

9. Adjournment 8:21pm