Dark Clouds Board of Directors Meeting 11/12

Sunday, November 12, 2023 5:00pm

Black Hart of Saint Paul

Board Members

Present: Jackson Smith, Meagan Weber, Andrew Bruski, Jack McFarland, Alicia Pedersen, Nick Moore

Absent: Andy Kahl, Maggi Heyer, Jens Selin, Andy Wattenhofer, Jim Crist

1. Call to Order 5:09pm

2. Last Meeting Minutes October 2023 Dark Clouds Board Meeting Minutes
   • Nick Moore moved to approve. Meagan seconded. 5-0 vote to approve on Slack.

3. Reports of Officers and Committees
   • Treasurer’s Report
     • Board of Directors report 11/12/2023
     • Expected payments in the past few weeks
     • Less revenue because of limited merch with 20th anniversary updates coming
   • Committee Updates
     • Merch
       • Still have a few pick-ups waiting
     • Matchday
       • Only one flag missing
       • Waiting to hear about new capo stands
       • Community megaphones are in rough shape – have budgeted for replacements
       • Looking to do another volunteer push next year
       • TW may be doing off-season practices – will hopefully have capos there
     • Mar/Com/Social
       • Need more for volunteers
       • Will need a push in the next few weeks for end-of-year party stuff
     • Membership
       • Working on finishing up mailing out scarves – close to done
       • Survey is in the works (hopefully out in January)
     • Partnership
       • Emails out for auction donations for end-of-year party
       • Have some updates for the website in the works
       • Still working on Sociable
     • Tifo
       • Working on budgeting and planning for next year tifos
     • Silver Lining
       • Clean up event 11/11
         • 23-ish people collected trash around Midway
     • Party Planning
       • Party happening on December 6
       • Voting for awards is live – closing on November 15
       • Charities
         • Como High School
         • Bridge for Youth
       • Doing well on collecting auction items

4. Old Business
   • Updates on Action Items from October
     • None
   • Other Old Business
     • 20th Anniversary Update
       • We have signed on a designer – will get a brief in the next week or so
       • Hope to have everything done late January
     • Committee Budgets
       • Started to come in – close to finalized
       • Will do a Slack vote when ready to send to WW

5. New Business
   • Twitter 3rd Parties
     • Twitter may be losing functionality
     • Chant may be a place to replace it
     • Looking at other options to make everything easier and make communication easier – especially with scheduling communication
   • Elections
     • Annual Meeting, February 4 (tentative)
     • One position up for election
     • Nick Moore will run the election

6. Open to Board
   • None

7. Open to Public
   • None

8. Set Date for Next Meeting
   • Week of December 11 – voting poll up shortly

9. Adjournment 6:01 pm