The Board of Directors’ next meeting will be on Monday, December 16th at 6:30pm in the back room at Black Hart in St. Paul.
The meeting is open to the public.
Dark Clouds Board of Directors Meeting
11/21/19
6:30pm
Black Hart of Saint Paul
Board Members Present: David Zeller, Andrew Bruski, Andrew Beck, Andy Reierson, Meagan Weber, Samantha Solberg, Nach Karnik, Jack McFarland
Absent: Casey Mullan
I. Call to Order
Called to order by Sam Solberg at 6:38pm
II. Approval of Minutes
Andrew Beck moved, David Zeller seconded, October meeting minutes were approved.
Action Item: make a link available to Google document or website version of minutes in future meeting agendas.
III. Reports of Officers and Committees
a. Treasurer’s Report – Andy Reierson
- Slow month with season ending, but we are on pace to finish 5% above last year for merch and membership sales.
- DCCCC last collection invoices went out
- Currently at 65% collection right now
- Had 88% and 85% collection for the first two respectively
- Remaining silent auction funds sent to Like a Girl yesterday
- Issue with PayPal holding funds was resolved
- $2,500 left in DCCCC fund
- $2,000 earmarked for community benefit fund
- Decide on where to donate remainder at next board meeting
- Met with WW finance committee yesterday
- Will have full comprehensive report at year-end
b. Committee Updates
Merch
- Have another scarf coming out in a couple weeks
- Will have enough time to get it delivered by Christmas
- Working on another winter item
- Will be available after Christmas
- Newsletter coming out Tuesday with Black Friday deal
- Question about 2020 Memberships being available before Christmas
- Action Item: Andrew Beck will ask Wonderwall if this is possible.
Matchday
- The “Tifo closet” at Allianz is cleaned up and organized
- Drums back at office
- Will start working on new banners next month
- All Are Welcome and Red Card to Racism banners need to be replaced
- Want to see them stay DC banners
- Will reach out to WW matchday about this
Mar/Com/Social
- Getting screen caps from Nach about season ticket membership selection
- Writing quarter pager about Dark Clouds for handout
- Looking for volunteers
- Jake looking to step back from leadership role
- If anyone wants to help with Mar/Com/Social in the meantime, let Jake know
Silver Lining
- Had a meeting last night
- 501c3 Board complete, no announcement yet
- Still talking about creating own website/marketing, not settled yet
- First board meeting being scheduled in the next 2-3 weeks
- Joint meeting between 501c3 board and DC board a possibility in the future
- Volunteer appreciation party in January
- Possibly at Summit, will work with Partnerships
- Planning 2020 calendar of events
Membership
- Meagan Weber is the new co-chair of membership committee
- Scarf handout being discussed with WW membership committee
- Designing membership card
- Membership meeting being scheduled
Partnership
- Met with Able brewing a couple weeks ago
- Reached out to La Dona about Minneapolis watch parties
- Looking like a good possibility
- First drink is two for one
- David Zeller met with Shuo about Wonderwall partnership committee
- Possibly DC Partnerships committee to become Events and Partnerships committee to better reflect the work of the committee
- Action Item: Jack McFarland will create set parameters for partnerships
Tifo
- Not present, no current committee head
IV. Old Business
Update on Action Items from 9/19/19
- Collect budget for 2020 – Andy R.
- Complete
- Mar/Com/Social Request for Google Calendar announcement – Nach
- Complete
- WW merch across all supporters groups – Sam & Nach
- Complete (to the best of our knowledge)
- Contact WW and FO about membership 2020 – Andrew Beck
- Complete, Andrew Beck reached out to WW
- Discuss with WW about using stadium grounds for merch sales 2020 – Sam
- Not Complete, Sam will reach out
- Meet with non-profit app developers – Andy R.
- Complete, Meeting after the holidays
- Discuss with Jim Crist & WW about denying/refunding merch purchases – Andrew Bruski
- Tabled
Other old business
- Summit Brewing update
- David Zeller reaching back out to them soon.
- DCCCC Update
- Covered during treasurer’s report
- Silver Lining 501(c)3 updates
- Covered during Silver Lining committee update
- Community Benefits fund donation
- $2000 to be donated to the fund from DCCCC funding
- Will create and distribute press release
- Minneapolis watch party location – David Z.
- Currently talking to La Dona
- Post-season volunteer appreciation party discussion & scheduling – Nach
- Scheduled for January 25
- International Refugee Assistance Project (IRAP) update – Sam
- Will share in board Slack channel
- Good Game App update – Andy R.
- Covered above (app developer)
- DC Discord Forum Update- Nach – Table
- Invited to trial app built for Supporters groups
- Chant.fan is website
- Currently don’t have a place where Dark Clouds can talk among themselves, this could solve that issue
- Action Item: Look and website and post questions to board channel
- Invited to trial app built for Supporters groups
V. New Business
- Retreat
- Recap
- Overall, the board is very pleased with how the retreat went
- Mission Statement discussion
- New proposed mission, updated from retreat version
- The mission of the Dark Clouds is to passionately support MNUFC with irreverence. We actively build community around soccer where all are welcome.
- Will continue to discuss on Slack.
- New proposed mission, updated from retreat version
- Committee strategic goals and tactics
- Template is shared on board channel, Action item: complete for next meeting
- Recap
VI. Open to Board
- DC Board Election
- Need to start planning
- Do we want to elect people to specific roles?
VI. Open to Public
VII. Set Date for Next Meeting
Will schedule on Slack
VIII. Adjournment
Adjourned at 8:34 by Sam